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Hotel

Joined
21 March 2000
Messages
1,197
Location
Allentown, NJ
Where rooms blocked for Thursday October 6th?

I just made my reservations (via phone) but they wouldn't honor the NSX Club rate on Thursday October 6? :frown:
 
thedon67 said:
Where rooms blocked for Thursday October 6th?

I just made my reservations (via phone) but they wouldn't honor the NSX Club rate on Thursday October 6? :frown:

I just called and got the club rate for thursday night... Ask for Karyn Spence in reservations. :wink: Don, ill see you there... :wink:
 
Basically what is happening is the hotel only blocks off a few rooms (at a time) each night previous to our room block dates of October 7th-10th. So, over the weekend, the rooms are getting filled before Karyn (group reservation manager) can add more rooms. Unfortunately, I cannot get her to hold anymore rooms over the weekend. So if you do encounter a problem with no rooms being available on the 6th, please call during the week. If you are still having issues, please feel free to contact myself at 520-631-1529 or Karen Spence at the hotel.

Sorry for all the confusion in this matter.

Heather

EDIT: Clarification
 
Last edited:
Just to let everybody know, the hotel is filling up quickly. Especially October 6th! If you would like to stay at the headquarter hotel, please make your reservations soon.
 
TucAZNSX said:
Just to let everybody know, the hotel is filling up quickly. Especially October 6th! If you would like to stay at the headquarter hotel, please make your reservations soon.

I went to NSXPO 2004 and you 100% want to stay at the headquarter hotel... Great times!
 
TucAZNSX said:
Basically what is happening is the hotel only blocks off a few rooms (at a time) each night previous to our room block dates of October 7th-10th. So, over the weekend, the rooms are getting filled before Karyn (group reservation manager) can add more rooms.

Heather

EDIT: Clarification

I hope you're right, because I just made a reservation with them for the 6th-10th and they told me that i got the last room at club rate.

I'm so freakin' excited!!!!! :biggrin:

Nick
 
Fastrunner said:
I hope you're right, because I just made a reservation with them for the 6th-10th and they told me that i got the last room at club rate.

I'm so freakin' excited!!!!! :biggrin:

Nick


That is indeed what has been happening with the hotel room availability/rate. However we continue to follow up on the status of the rooms to help eliminate any potential problems that members might encounter in making their reservations.

We're getting excited about hosting it in Arizona too!! :biggrin:
 
Alas, the hotel is now completely sold out for the 6th. :frown:

I was told that there really isn't another hotel close by. I could probably find another hotel for the 6th easily enough, but I do NOT want to park my car by itself in an unknown area.

Anyone have any ideas?

BTW, what is the parking going to be like at the Embassy Suites? Is it a safe area?

Steve
 
LrdVader said:
Alas, the hotel is now completely sold out for the 6th. :frown:

I was told that there really isn't another hotel close by. I could probably find another hotel for the 6th easily enough, but I do NOT want to park my car by itself in an unknown area.

Anyone have any ideas?

BTW, what is the parking going to be like at the Embassy Suites? Is it a safe area?

Steve

Unfortunately the hotel has sold out completely on the 6th. Rooms still remain for the rest of NSXPO at this point and we encourage everyone to stay there for all nights (other than the 6th now) as it does add to the event's fun. But don't delay in making reservations as the hotel has been filling up quickly as more and more NSXPO attendees begin making room reservations.

For those needing alternative accomodations on the 6th, our first recommendation would be:

Orange Tree Golf & Conf Resort
10601 N 56th St
Scottsdale, AZ
Phone: 480-948-6100

Their room rate if you book right now is $135.00.

We will also post some other options shortly, but Orange Tree is a very nice spot to stay at a minimal increase in room rate so it would be our recommendation at this time.

Hope this helps!
 
LrdVader said:
Alas, the hotel is now completely sold out for the 6th. :frown:

I was told that there really isn't another hotel close by. I could probably find another hotel for the 6th easily enough, but I do NOT want to park my car by itself in an unknown area.

Anyone have any ideas?

BTW, what is the parking going to be like at the Embassy Suites? Is it a safe area?

Steve
peiserg has volunteered his house parking area for your NSX should you need to have a place to park it at night.

peiserg's mansion is in a gated neighborhood, and his driveway is gated also, so a gated area within a gated area. you can pm peiserg if you want to take advantage of his generoisity.
 
Oh yeah, I did forget to mention that parking at the Embassy Suites is about as secure as it can be. The neighborhood is pretty nice and we have arranged to have security on hand for each night as well, to even further reduce the likeliood of anything happening. I would personally feel very comfortable leaving our car at the hotel parking lot.

Hope this helps you out too! :smile:
 
I'm not too worried about parking at Embassy Suites, but at wherever I stay on the 6th, I may be the only NSX in that lot, and that is what I want to avoid.

Steve
 
Missed out on the 6th, but got the NSX rate for the rest of the nights. Probably for the best; I'm driving down on Thursday and this will compel me to stop at a Motel 6 en route for a sleep break.

The hotel says they can do early check-in on the 7th, so that should all work out fine.
 
LrdVader said:
I'm not too worried about parking at Embassy Suites, but at wherever I stay on the 6th, I may be the only NSX in that lot, and that is what I want to avoid.

Steve


Hi Steve,

For those people who can't make reservations on the 6th at the Embassy Suites we will be referring them to Orange Tree for that night. So chances are pretty good that you wouldn't be the only NSX in the lot. I've never personally been to the hotel, but several trustworthy coworkers of mine have vouched that it is a nice area and would pose a low theft/vandalism risk. Mark & Jane Basch also live very close to that area (Orange Tree is also close to the Embassy Suites). Jane has said Orange Tree is quite nice, and in a respectable area of town. Again, we definitely recommend to everyone staying at the Embassy for all other nights, so make your reservations today.
 
flaminio said:
Missed out on the 6th, but got the NSX rate for the rest of the nights. Probably for the best; I'm driving down on Thursday and this will compel me to stop at a Motel 6 en route for a sleep break.

The hotel says they can do early check-in on the 7th, so that should all work out fine.


If it's feasible you might want to make it down to Phoenix on the 6th and stay at the Orange Tree Resort listed above. This will put you in very close proximity to the Embassy Suites, making your transition easy and maybe you can also make it for early bird registration and the welcome reception on Thursday evening.

If you do arrive on the 7th, it would be best to make it there first thing in the morning in order to register for NSXPO and then follow the group over to karting, which is in the morning on Friday. Karting is definitely an activity that you don't want to miss out on. Should you arrive before you can check-in, I'm sure that the hotel can hold your bags or you can certainly find another NSX'er to stash them for you until the afternoon.

Hope that helps. Glad you are making it down! :smile:
 
B-rad said:
I registered at the Hotel With Karen Spence on Tuesday 8/23/05 and got the NSXPO rate for October 4th thru the 9th.


That's great that you were able to get a room throughout that time period. We have spoken with Karen and she assured us that rooms were not available in the hotel on the 6th, Period. I would think maybe there was a cancellation that may have opened up a spot, or else she has for some reason misled us on this issue. We will follow up on this tomorrow and let everyone know the results. Thanks for the heads up Brad.

Incidentally, cancellations do happen, so it may be worth checking back from time to time for those people having to stay elsewhere on the 6th.
 
I do not want to be a prick, but how could this have happened. :eek: The 6th should have always been part of the package, since there are events both Thursday night and Friday early morning. Now people will have to unpack one place just to pack and move to another the very next day. Where do suitcases and etc go when we are caravaning to the go-cart facility since we cannot check into the ES until after we get back. I just find this unbelievable. Sorry for the rant.
 
ncdogdoc said:
I do not want to be a prick, but how could this have happened.
Unfortunately, arranging a block of hotel rooms is sometimes an art, not a science (like trying to diagnose an illness in a patient that can't tell you exactly what he feels ;) ). We base our estimates on past experience (attendance at previous NSXPOs, night by night), coupled with any reasons why we might think this year might vary, but when you come down to it, it is still all guesswork. The problem is that you get burned if you under-estimate, and you get burned if you over-estimate. If you under-estimate, you hope that the hotel is able to increase the size of our block, which they usually can, but not this time, unfortunately. If you over-estimate, then you wind up blocking off rooms that don't get used, and the club then has to pay for those unused rooms, which can be very costly. We've done the best we can, and we're sorry that it didn't work out this time for some of those who want to arrive on Thursday.
 
Hi Gary,

I'll try to elaborate on some reasons why this can happen.

First of all, there are many decisions that go into choosing the host hotel: quality, price, LOCATION somewhat central to most activities & ease of access for large groups of cars driving together), amenities, etc. Immediately some hotels are ruled out because they don't fit well into the previous factors.

Now, October in Phoenix is a PEAK season for the hotels as it is pretty much the best month of the year. Therefore, the hotels have quite a bit of leverage and aren't willing to block off a ton of rooms for us and then allow us to cancel whatever rooms aren't used. In fact, we have to COMMIT to a certain number of rooms in order to have them held/blocked off, and any rooms not taken by NSXPO attendees will have to be purchased (with no occupants mind you) by the NSXCA. Of course the NSXCA is a non-profit club and must be fiscally responsible to its members, so you can see the challenge that we face in trying to block enough rooms off for those people attending, without putting the NSXCA in financial jeopardy (keep in mind 5 nights of rooms at $129 each can add up very quickly).

Therefore, we used past attendance records at previous NSXPO's, including the number of rooms booked at the host hotel, as our guidelines in order to estimate what the requirments would be for this year. We received help from experienced NSXCA club members and officers in making this assesment too. One of the reasons that rooms are still left on the other nights is that typically in the past (and as is the case this year to this point too) the night prior to the first full day has fewer people staying at the hotel than throughout the heart of the days.

Now for some reason Thursday night is more full than the others in respect to outside/other people staying at the hotel. Maybe there is another function, I don't know. That is why we have had the hotel information available for MONTHS and been urging people to make their plans early. Early planning would most likely be able to avoid this problem entirely.

We certainly do apologize for any incovienence, but we are limited in what we can do to block off rooms. Therefore, we have made another recommendation on a hotel in the area that fits similar facility standards at a similar cost. We have even contacted the hotel and may be able to negotiate a group rate for the night of the 6th for those people who have to stay there instead of the headquarters hotel. This is in the works and we will let people know if we make any progress on this, but it would likely be minimal if it can even be accomplished.

Also keep in mind that all of us on the commitee and the NSXCA board volunteer A LOT of our time, free of charge, to organize, plan and run events such as NSXPO. Everyone on the committee works full time and must try to plan NSXPO in our spare time and sometimes during work too, but don't tell our bosses that.

Hopefully this gives everyone some insight into what the process is composed of and that it is thought out, not simply an oversight. We are actively trying to put on a great event and feel that we are well on our way to providing a venue, activities, and food that will accomplish this goal.

Once again, we apologize for anyone who is mildly incovenienced by this and we will continue to do whatever possible to help as best we can.

Respectfully,

Stephen
 
I made my reservations on Tuesday as well, and Karen said that the hotel sold out for the 6th earlier that day. She said she would start a waiting list, so hopefully she will call me if there are any cancellations. I will give it a couple of weeks and see what happens, otherwise, I'll try to get in at the Orange Tree.

Steve

Understudy said:
That's great that you were able to get a room throughout that time period. We have spoken with Karen and she assured us that rooms were not available in the hotel on the 6th, Period. I would think maybe there was a cancellation that may have opened up a spot, or else she has for some reason misled us on this issue. We will follow up on this tomorrow and let everyone know the results. Thanks for the heads up Brad.

Incidentally, cancellations do happen, so it may be worth checking back from time to time for those people having to stay elsewhere on the 6th.
 
RichH said:
Is there a group code if registering for the hotel online??

Thanks

Rich


Hi Rich,

Yes, the Group/Convention code is "NSX", which for everyone's reference this is listed on the NSXPO 2005 brochure that was mailed out. Do keep in mind, as is mentioned in the brochure again, that all reservations prior to and after NSXPO will require you to call the hotel directly at (602) 765-5800.

Let us know if you have any other questions.
 
LrdVader said:
I made my reservations on Tuesday as well, and Karen said that the hotel sold out for the 6th earlier that day. She said she would start a waiting list, so hopefully she will call me if there are any cancellations. I will give it a couple of weeks and see what happens, otherwise, I'll try to get in at the Orange Tree.

Steve


Thanks for the additional information Steve. It sounds like you're on top of it and hopefully will make it into the Embassy Suites, otherwise the Orange Tree should be a good backup.

Stephen
 
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