Minutes from the meeting... enjoy!
Officer selections (sorry, I don't know everyone's last names)
• President – Carlos (our fearless leader)
• Vice President – Mike Cruz
• Secretary / POC for national club (/ Treasurer?) – Yolanda
• Event coordination committee – Jack and Yolanda, Danny
Treasury – we will keep our funds in the national account which is managed by the national treasurer (Ken Sax)
• Chapter treasurer simply keeps track of our running balance
• Creating and maintaining our own bank account makes it more difficult to manage (“who’s got the checkbook?” and “where did I leave the checkbook?” type of situations) and also creates need to manage “tax stuff”
• Checks from the national account for our chapter can typically be cut in two days from when we request it from Mr. Sax
• Any income we might generate gets deposited into the national account (by sending a check to the national treasurer)
• Once/if we start to generate our own income, we can re-visit this issue and decide if it makes sense to open and maintain our own funds and account(s)
Discussion about dues disbursement
• Of the $40 in a member’s yearly dues, $5 goes to their local chapter
• If no local chapter, to their local region
Term lengths – one year
• Most other chapters do annual elections
• Sacramento started with 1-year terms then tried 2-year but went back to 1-year (mostly really just re-electing the incumbent if he/she still wants the job and the members are still satisfied with the incumbent)
• It was suggested that yearly nomination/election processes may be part of what keeps members’ interested in the club
• Yearly also allows an officer who no longer wants the job or can no longer dedicate the time for the job to drop out if needed
Where everybody knows your name…
• Hal volunteered to set up a Yahoo! group (or similar) dedicated to the new chapter
• Nathan will be assistant/backup admin
• Local events and discussions that we feel may not be appropriate for posting on the regional section of Prime can be hosted here
• Live document sharing
• Calendar sharing (mostly for ad-hoc stuff like “I’m taking the NSX to Jack London Square tonight if anyone wants to meet up”, which may be too specific for even the NorCal section in Prime)
Miscellaneous
• This chapter is for and run by the members, not the officers
• James Ubarro to author (plagiarize) our chapter’s charter
• Brief discussion about becoming a “force” in our community by donating in some way to local, agreed-upon charities
• Event ideas: coffee meets, indoor karting, drives, shows, others (suggestions)
• Tom suggested we have one person responsible for arranging time/date for our standing meetings or we run the risk of never being able to decide on any time/date
• Inclusion to chapter will be based on your zip code
• Hal needs the member info list to create user accounts – Tom will send comma-delimited file to Hal
• Next meeting Feb 24th
• Alan to determine location for next meeting
For next meeting:
• Discuss schedule for monthly standing meetings
• Chapter logo design
• Review / vote on approval of chapter charter (which will be published to the online site set up by Hal)
Please, if anyone remembers something that should have been included but I didn't, or if I noted something incorrectly, let me know and I'll update this post.
J
